Student and Parent Handbook
Contents
School Profile
History of Philippine Southfield School
In the summer of 1993, Mrs. Milagros P. Ortigas stood on a hill overlooking her family's subdivision, Villa Trinitas. Watching children play among the houses, a question stirred her heart: Where do these children go to school?
After speaking with residents and learning about their concerns about the lack of nearby educational institutions, Mrs. Ortigas made a pivotal decision: she would build a school to serve the community. She gathered four like-minded friends, all fellow educators, with a shared passion for community service. Together, they envisioned an institution rooted in the Jesuit ideal of being "men for others," committed to educating the young generation of Filipinos. By the end of 1993, their vision was coming to fruition.
The name Southfield was chosen for two reasons: its location in the southern region of the Philippines, and its metaphorical meaning: a "field" in which seeds of knowledge are sown in the minds and hearts of children, nurturing their growth in truth and wisdom.
In June 1994, Philippine Southfield School became operational with 165 students, six teachers, a principal, an academic supervisor, a five-member Board of Trustees, and two janitors. In its inaugural year, Southfield offered kindergarten and six years of elementary education. The following school year, the high school department began offering classes for first- and second-year students. In March 1998, the school celebrated the graduation of its first batch of fourth-year students.
A New Era of Leadership
In 2023, the ownership and leadership of the school transitioned to the Tabanao family, headed by Mr. Ladislao C. Tabanao Jr. and his wife Mrs. Emily S. Tabanao. With full trust and confidence from the late Mrs. Ortigas, Mr. Tabanao took on the responsibility of leading the institution. Under their visionary leadership, Southfield has undergone meaningful transformation, with significant improvements in the school's facilities, academics, sports, and extracurricular programs, all designed to create a dynamic and engaging learning environment.
Commitment to Accessible Education
Philippine Southfield School is proud to be certified under the Educational Service Contracting (ESC) program, following a successful inspection by the Department of Education (DepEd) and the Fund for Assistance to Private Education (FAPE). This certification affirms that the school meets national standards in both faculty and facilities.
As an ESC-participating school, Southfield is authorized to enroll Grade 7 students from public schools with a financial subsidy from DepEd, currently set at PHP 11,000 per year, continuing through Grade 10. The school is also a recipient of the Senior High School Voucher Program, currently valued at PHP 20,000 annually for Grade 10 public school completers and PHP 16,000 for ESC grantees from private schools for Grades 11 and 12.
Since School Year 2012-2013, Southfield has fully implemented the K to 12 Curriculum, aligning its educational standards with national reforms.
Vision, Mission, Philosophy and Goals
Vision
A progressive learning institution nurturing future-ready learners to excel, think critically, act ethically, and contribute to a sustainable, inclusive society.
Mission
Philippine Southfield School delivers quality, inclusive, and values-driven education that fosters holistic skills and lifelong learning, preparing students to thrive in an ever-changing world.
Philosophy and Goals
Education empowers every learner to realize their full potential and purpose. At Philippine Southfield School, holistic training and values-based education cultivate academic excellence, innovation, and leadership—where students are ready to shape a better, more sustainable world.
Core Values
- Honesty
- Integrity
- Faith in God
- Patriotism
- Service
School Personnel
The following roles and responsibilities define the organizational structure of Philippine Southfield School. Each position is essential to the smooth operation of the institution and the holistic development of every learner.
3.1 Administrator
The Administrator has overall responsibility and authority over the academic, administrative, and financial operations of the institution.
- Leading and demonstrating visible commitment to the school's philosophy, mission, goals, and objectives
- Promoting an atmosphere of involvement and efficient cooperation within the school community
- Monitoring and evaluating the implementation of school policies and recommending revisions to the Board of Trustees
- Reviewing and approving salaries, wages, and allowances
- Evaluating and recommending institutional physical and financial budget proposals
- Acting as co-signer of checks covering payroll and payments to suppliers and government agencies
- Reviewing and approving all requisitions for acquisitions
3.2 Principal (Preschool to Senior High School)
The Principal is responsible for the proper management of the school. He/She plans, coordinates, and supervises school activities to ensure that educational objectives are carried out successfully.
- Formulating educational policies and issuing rules and regulations for their implementation
- Planning the curriculum, courses, and methods of instruction with subject coordinators
- Recruiting faculty members and verifying their credentials
- Determining teaching assignments and supervising test schedules
- Enforcing general discipline, order, and regularity
- Deciding on major disciplinary problems and attending to disciplinary matters
- Supervising the academic welfare and progress of students
- Issuing notices and reports to parents
- Directly supervising the registrar, librarian, and clerical staff
- Representing Philippine Southfield School at meetings of educational associations
3.3 Academic Coordinator
The Academic Coordinator assists the Principal in the administration, supervision, and overall academic operations of their respective department.
- Serving as the alternate Officer-in-Charge in the absence of the Principal
- Overseeing day-to-day operations of their department
- Strengthening and supervising classroom instruction
- Preparing and submitting teachers' Performance Appraisals
- Administering the preparation, review, and correction of examination papers
- Preparing the Teachers' Academic Load, Class Program, and Schedule of Activities
- Planning and implementing curricular enrichment programs in collaboration with teachers
- Guiding teachers in preparing test questions, curriculum maps, and learning logs
- Recommending research-based strategies to improve student learning outcomes
- Facilitating the collation and submission of DepEd requirements
- Coordinating the department's participation in interschool activities, CAPES, COPSHA, and community organization initiatives
- Working with the Parent-Teacher Association (PTA) to enhance information sharing and support programs for students' holistic development
3.4 Department Head (Senior High School)
The Department Head is elected by co-teachers within the department for a term of one (1) year. He/She is responsible for overseeing the coordination and management of the department, including academic planning, curriculum development, and teacher support.
- Overseeing and guiding curriculum development
- Coordinating and leading regular departmental meetings
- Assisting in the recruitment, training, and evaluation of teachers
- Monitoring and assessing the performance of department teachers
- Ensuring the development of effective assessment tools
- Managing the department's resources, including textbooks, materials, and technology
3.5 Subject Area Coordinators (Senior High School)
The Subject Coordinator is appointed by the Principal for a term of one (1) year and is responsible for coordinating the academic work of teachers in his/her subject areas.
- Formulating the general objectives of the subject area for each year level
- Continually studying the needs of the area from the standpoint of academic personnel and curricular materials
- Planning and programming curricular enrichment with teachers
- Reviewing textbooks and other curricular materials recommended by teachers
- Assisting the Principal in the supervision of classroom management and teaching procedures
- Guiding teachers on the preparation of test questions, syllabi, and courses of study
3.6 Classroom Teacher
The Classroom Teacher is the academic personnel assigned to provide the conditions and activities necessary to facilitate learning.
General Duties
- Being aware of the school's educational purposes and objectives and helping implement them
- Understanding the learner and the learning process
- Maintaining discipline and guiding pupils sincerely
- Establishing cooperative relationships with parents and the school community
- Showing evidence of continued professional growth
Classroom Management
- Starting and ending classes promptly, beginning and ending with a prayer
- Checking attendance daily and using a seat plan to facilitate checking
- Establishing classroom rules and regulations that facilitate learning
- Informing the Prefect of Student Affairs of habitual latecomers, absentees, and potential dropouts
- Visiting the homes of pupils facing significant problems at school
Classroom Instruction
- Planning lessons well to prevent waste of time and restlessness among students
- Presenting lessons in accordance with the aims and objectives set by the school
- Stimulating the cognitive abilities of pupils through various methods of instruction
- Keeping record books up-to-date and ready for inspection at any time
- Returning corrected quizzes and tests promptly
- Computing grades based on criterion-referenced assessments
Other Key Personnel
Student Activity Coordinator
Coordinates all extracurricular activities of students, plans and coordinates with club moderators and officers, and establishes standard operating procedures for the student activity program.
Club Moderators
Organize clubs, determine objectives, plan activities, develop leadership among officers, and inform the Principal through the Student Activity Coordinator of all extracurricular activities.
Registrar
Plans and evaluates the operations of the Registrar's Office, supervises student enrollment and graduation, maintains scholastic records, and prepares reports for DepEd.
Accounting Head / Finance Officer
Carries out the financial and business policies of the school, administers physical assets, revenues, and expenditures, and prepares all financial statements and tax returns.
Cashier
Receives and counts collections for tuition and other school fees, prepares daily summaries of collections, and keeps records of delinquent payers.
Prefect of Student Affairs (PSA)
Maintains good order and external discipline in the school, supervises student behavior, conducts investigations regarding student infractions, and coordinates with community agencies.
Laboratory Custodians
Assist in the preparation, organization, and maintenance of laboratory materials, tools, and equipment in the Science, Home Economics, and Computer Laboratories.
General School Policies
Code of Conduct
In pursuit of a safe, disciplined, and respectful academic environment, all students are expected to uphold the standards of behavior outlined in this section.
1. Classroom Behavior
- Arrive on time and be adequately prepared for classes.
- Follow instructions from teachers and school personnel respectfully and promptly.
- Avoid any form of disruptive behavior that impedes teaching and learning.
- Keep classrooms clean, organized, and conducive to learning.
- Complete all academic requirements with honesty and diligence.
2. Respect for Students, Faculty, and Staff
- Treat all members of the school community with courtesy, fairness, and respect.
- Acts of bullying, teasing, discrimination, or harassment are strictly prohibited, including any form of physical, verbal, emotional, or psychological violence.
- Do not engage in any form of provocation, threat, or disrespect toward fellow students, teachers, or school personnel.
3. Social Media and Online Behavior
- Refrain from posting, sharing, or engaging in content that is offensive, defamatory, inappropriate, or harmful to others, particularly if it involves members of the school community.
- Cyberbullying, hate speech, or the dissemination of false or misleading information will be subject to disciplinary action.
- School-related photos, videos, or digital materials must not be posted or distributed without proper consent.
4. Off-Campus Conduct
- Students are always considered representatives of the school, especially when in uniform or attending school-sanctioned activities.
- Conduct outside school premises that may adversely affect the reputation of the school shall be subject to appropriate disciplinary measures.
5. Smoking, Vaping, and Substance Use
- The use, possession, or distribution of cigarettes, vapes, alcoholic beverages, illegal drugs, or related paraphernalia is strictly forbidden within and outside school premises and within 100 meters of the school.
- Violations involving controlled substances are a grave offense and subject to strict disciplinary measures, including but not limited to expulsion from the school.
6. Public Displays of Affection (PDA)
- Intimate behaviors such as hand holding, hugging, kissing, or inappropriate sexual behavior are not permitted while in uniform, both inside (e.g., corridors, classrooms, hallways) and outside the school premises.
- While personal relationships are acknowledged, they must not interfere with the learning environment or violate school decorum.
7. Vandalism and Theft
- Defacing, damaging, or destroying any school property—including walls, books, or learning materials—is considered vandalism and is subject to strict disciplinary action.
- Taking any property or belonging without the owner's consent is classified as theft and will be dealt with seriously.
Anti-Bullying Policy
Rationale
Philippine Southfield School upholds a culture of respect, responsibility, and compassion. Bullying, in any form, is fundamentally contrary to our mission, vision, and values. The school recognizes that every learner has the right to a safe, secure, and inclusive educational environment—free from fear, intimidation, or harm.
In line with this commitment, Philippine Southfield School adopts a zero-tolerance policy against bullying. The school actively promotes a positive and protective school climate that nurtures each student's wellbeing and personal growth while also safeguarding their dignity and human rights.
This policy is developed pursuant to Republic Act No. 10627 (Anti-Bullying Act of 2013) and aligned with DepEd Order No. 55, s. 2013 and DepEd Order No. 40, s. 2012 (Child Protection Policy).
Mission Statement
Philippine Southfield School aims to foster integrity, patriotism, faith in the Filipino, and positive action as instruments to promote development in our communities. The school values academic excellence, moral integrity, and civic engagement in the holistic formation of its learners.
Principles
- Creating a culture that does not tolerate bullying in any form;
- Ensuring students can flourish and learn free from threats, harm, or discrimination;
- Providing support and protection to victims of bullying; and
- Holding perpetrators accountable, implementing appropriate interventions and disciplinary measures.
Definition of Bullying
In accordance with Republic Act No. 10627 (Anti-Bullying Act of 2013), bullying refers to any severe or repeated use by one or more students of a written, verbal, or electronic expression, or a physical act or gesture, directed at another student that: (a) causes or places the student in reasonable fear of physical or emotional harm or damage to their property; (b) creates a hostile or intimidating environment at school; (c) infringes upon the rights of the other student at school; or (d) substantially disrupts the educational process or orderly operation of the school. Bullying includes but is not limited to aggressive behavior that involves a real or perceived imbalance of power.
Forms of Bullying
Physical aggression
Hitting, pushing, kicking, punching, slapping, tripping, or using objects as weapons.
Verbal bullying
Mocking, name-calling, slander, or spreading malicious rumors.
Social or relational bullying
Excluding a student from group activities, silent treatment, or public humiliation.
Property damage or theft
Stealing, hiding, or intentionally damaging another student's belongings.
Offensive writings or graffiti
Written about a student on notebooks, walls, desks, or lockers.
Discriminatory bullying
Mocking a student's race, religion, gender (both gender identity and gender expression), socioeconomic status, physical appearance, or learning ability.
Cyberbullying
Bullying that occurs using technology or electronic means. This may happen inside or outside school premises and at any time. It may be harder to detect but can be equally or even more harmful than traditional bullying.
Cyberbullying
Common platforms for cyberbullying include:
- Text Messaging / Instant Messaging (IMs)
- Social Media (e.g., Facebook, Instagram, X/Twitter, TikTok, Threads)
- Online Gaming and Streaming Platforms
- Live Selling and Online Communities
Forms of cyberbullying include:
- Sending hurtful, threatening, or insulting messages;
- Pranking or harassing someone's phone;
- Hacking or impersonating someone's social media or gaming account;
- Spreading rumors, secrets, or fake information online;
- Sharing embarrassing photos or videos without consent; and
- Pretending to be someone else online to defame, shame, or deceive others.
Philippine Southfield School takes a firm stand on cyberbullying. Regular virtual meetings per grade level are conducted biweekly to monitor online student behavior. The No to Cyberbullying policy applies to all enrolled learners, regardless of whether classes are conducted onsite, hybrid, or online.
Responsibilities of Stakeholders
Administration
Conduct information drives, develop anti-bullying guidelines, maintain records of all proceedings, and monitor policy implementation.
Teachers
Model positive social behavior, educate students about bullying, respond immediately to incidents, and document and report all cases.
Students
Comply with the code of conduct, demonstrate respect for diversity, refrain from bullying, and report incidents to trusted school personnel.
Parents and Guardians
Maintain open communication with their child, encourage reporting of incidents, and cooperate fully with school interventions.
Procedures
- Any person who witnesses or has personal knowledge of a bullying incident shall immediately call the attention of any school personnel.
- Stop bullying or retaliation immediately and separate the students involved;
- Ensure the victim's safety and provide medical attention if needed;
- Bring the bully to the Guidance Office or designated school personnel;
- Document the incident and notify parents or guardians of all involved students; and
- Implement appropriate disciplinary measures and intervention programs.
Lost and Found Policy
All lost and found items must be reported to or surrendered at the Prefect of Student Affairs (PSA) Office. Any school personnel or student who finds a lost item must turn it over to the PSA Office immediately. All items will be logged and temporarily posted for identification. Before releasing an item, the claimant must correctly describe and verify ownership. Once verified, the student will be asked to sign the Lost and Found Logbook to confirm receipt. Unclaimed items will be kept in the PSA Office for a maximum of three (3) months. Items that remain unclaimed after this period will be considered abandoned and will be donated to charitable causes or properly disposed of.
Guidance and Counseling Services
The Guidance Office offers counseling services to promote the holistic wellbeing of students.
Office Hours: Monday through Friday, during school hours. Students are encouraged to visit during free periods, lunch breaks, or after class to avoid disrupting academic activities.
Walk-In Counseling
Students may approach the Guidance Office voluntarily for personal, academic, social, or emotional support.
Referral-Based Counseling
Counseling may be initiated through referrals made by a parent or guardian, teacher, class adviser, or fellow student.
Session Duration: Individual counseling sessions generally last between 30 to 45 minutes. Group counseling sessions may run for up to one hour. Session length may vary depending on the urgency and complexity of the concern.
Confidentiality: All counseling sessions are held in strict confidentiality. Information shared during sessions shall not be disclosed to any third party without the student's informed consent, except: (a) when required by law or legal authorities; (b) when the student is at risk of harm to self or others; or (c) when there is a case involving abuse, neglect, or serious misconduct, in accordance with DepEd Child Protection Policies.
Home Visitation Protocol: In line with DepEd's commitment to inclusive education, home visitation may be conducted when: (a) the student has three (3) or more consecutive unexplained absences; or (b) the student is identified as having multiple academic deficiencies. The visitation team may include the class adviser, the assigned guidance counselor, and the subject teacher or academic coordinator when necessary.
Clinic and Health Services
The school clinic plays a vital role in ensuring the health, safety, and wellbeing of all students while on campus.
First Aid and Immediate Care
Treatment of minor injuries and assistance for students experiencing mild illness symptoms.
Health Monitoring and Referral
Monitoring of students with known medical conditions and referrals to hospitals or health centers when needed.
Health Documentation and Reporting
Maintenance of student health records and incident reports.
Health Education and Prevention Programs
Support for school-wide health initiatives and promotion of proper hygiene, nutrition, and preventive care.
Clinic Access Procedure
- Students may proceed to the clinic with a Clinic Pass signed by their subject teacher or class adviser, except in emergency cases.
- The school nurse will assess the student and determine whether the student may rest temporarily, requires further observation, or needs the parent or guardian to be called.
- In emergency situations, immediate care will be given without the need for a pass, and the parent or guardian will be contacted immediately.
Academic Policies
The school admits a heterogeneous group of students with widely differing abilities, interests, and socioeconomic backgrounds. Admission is granted with the definite understanding that a student and their parent or guardian fully agree and subscribe without reservation to all policies, rules, and regulations of the school.
Admission Requirements
Preparatory Department
- Kindergarten 1: PSA Birth Certificate; at least four years old upon enrollment.
- Kindergarten 2: Early Childhood Care and Development (ECCD) Checklist; PSA Birth Certificate; five years old by October 31 of every calendar year (D.O. No. 015, s. 2025).
For Old Students
- Report Card (Form 138)
- Duly Accomplished Enrollment Form
For New Students / Transferees / Returnees
- Report Card (Form 138)
- 3 Photocopies of PSA Birth Certificate
- For Grades 4–10 only: Certificate of Good Moral Character
For ESC Applicants (Incoming Grade 7)
- Application Form (from the Registrar)
- Recent identical 2x2 photo (2 copies, white background)
- Photocopy of Grade 6 Report Card
- Latest Income Tax Return (ITR) of employed parents, or Certificate of Tax Exemption / Municipal Certification for unemployed parents or guardians
For Senior High School (SHS)
- Duly Accomplished Enrollment Form
- PSA Birth Certificate
- Certificate of Good Moral Character
- Report Card (Form 138)
- ESC Certificate from Private ESC Grantee School (if applicable)
Welcome Kit
As an enrollment gift, all officially enrolled students at Philippine Southfield School receive the following:
- K–10 Learners: Free PE T-Shirt
- Incoming Grade 7 Students: ESC Subsidy of PHP 11,000
- SHS Students (Grade 11): Free PE T-Shirt, Lanyard, and School Uniform (Upper and Lower)
Tuition and Other Fees
All fees are payable in full or on an installment basis upon registration. Parents may make arrangements with the Cashier to pay on an installment basis. A partial downpayment of at least one thousand pesos (PHP 1,000.00) must be paid at the time of registration. To ensure the smooth collection of tuition fees, each student is required to submit an Admit-to-Exam slip from the Cashier's Office to the Class Adviser during quarterly/assessment/examination periods. NOTE: The school adheres to a NO PERMIT, NO EXAM policy.
Scholarship Grants and Discounts
Tulong-Talino Scholarship Program
Provides financial assistance to deserving students who wish to enroll at Philippine Southfield School. It recognizes and supports academic excellence among Grade 6 graduates by providing financial assistance and incentives to Valedictorians and Salutatorians (or Rank 1 and 2 of the graduating class). The scholarship is granted upon enrollment to Grade 7 and renewed based on academic performance for succeeding grade levels.
Sports Scholarship Program
Open to K-2 to Grade 10 students. Applicants must: be a currently enrolled student or accepted for enrollment; maintain a minimum general average of 80 and above; actively participate in at least one PSS-sanctioned sport; demonstrate significant achievements in their chosen sport(s); be in good standing with the school; and exhibit exemplary sportsmanship and conduct both on and off the field.
Discounts
- Full Payment Discount: 10% discount on tuition fees for full payment of all fees until the end of the month of the start of classes.
- Sibling Discount: Discount on tuition fees based on the number of siblings enrolled.
Grading System
Philippine Southfield School adopts DepEd Order No. 8, s. 2015 \u2014 Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program.
Preschool: Pupils are evaluated on the basis of their overall progress. A progress report card is given three (3) times during the school year. Kindergarten 2: Students are evaluated three (3) times during the school year on the following learning areas: Reading, Language, Math, Science, and Computer/Robotics.
The K to 12 Basic Education Program uses a standards- and competency-based grading system. All grades are based on the weighted raw score of the learner's summative assessments. The minimum grade needed to pass a specific learning area is 72, which is transmuted to 75 in the report card. The lowest mark that can appear on the report card is 70 for Quarterly Grades and Final Grades. Learners from Grades 1 to 12 are graded on Written Work, Performance Tasks, and Quarterly Assessment for every term period.
Honor System and Special Awards
Academic honors are conferred per DepEd Order No. 36, s. 2016. A general average of at least 90 is required to qualify.
Special Awards
Leadership Award
Given to learners who have demonstrated exemplary skills in motivating others and organizing projects that have significantly contributed to the betterment of the school and/or community.
Award for Outstanding Performance in Specific Disciplines
Recognizes learners who have exhibited exemplary skills and achievement in specific disciplines.
Award for Research or Innovation
Given to Grade 12 graduating students (specific SHS tracks only) who have led the planning and execution of a research or innovation project.
Award for Club or Organization Achievement
Given to a duly recognized club or organization that has created a positive impact on the school and/or community.
Special Recognition
Learners who have represented and/or won in competitions at the district, division, regional, national, or international levels will be recognized.
Promotion, Retention and Graduation
A Final Grade of 75 or higher in all learning areas allows the student to be promoted to the next grade level. These decisions must be applied judiciously and based on evidence, in accordance with DepEd Order No. 8, s. 2015.
Graduation Requirements
- Satisfactory completion of all course work specified in the curriculum
- Payment of the graduation fee
- Application for Graduation (Learner's Clearance)
All learners who have completed the academic requirements from their subjects prior to the scheduled commencement exercises may apply for graduation. The Registrar shall release a list of students who have applied for graduation one (1) week after the final examinations. The School Principal and the Faculty shall then convene within three (3) days to deliberate the candidates for graduation and awardees.
Attendance, Truancy and Curfew
- All students are required to be prompt and regular in attendance from the first day of classes, programs, and other school functions.
- When a student is absent, their parent or guardian should inform the class adviser by phone or written correspondence.
- Following an absence, the student must present a note from their parent or guardian stating the reason for the absence.
- Permission to be absent from class may be granted by the principal for valid reasons only. Catching up on schoolwork or finishing projects will not be considered a valid reason for absence.
- A student, together with their subject teacher, will be held responsible for all assignments and for the entire content of the course, regardless of the reason for absence.
- If a student accumulates an unexcused absence of 20% of the required class days for the school year (i.e., 40 out of 201 school days), they will be automatically dropped from the roll and will have to repeat the curriculum year.
- A student is considered truant when they miss class without permission from their parents or the proper school authorities. Truancy is subject to disciplinary action.
- Dismissal will be at 5:45 PM. By 6:00 PM, no more students will be allowed to stay on campus. However, if it is necessary for students to remain in school for practices or meetings after 6:00 PM, permission must be secured from the Principal or PSA, and they must be under the supervision of a teacher.
Library Use Guidelines
- The school ID is required for all transactions in the library.
- Learners are required to get a Borrower's Card for library transactions.
- Borrowing limits: 15 books per month for JHS and SHS; 10 books per month for Grade School.
- A borrowed book must be returned to the library on the specified due date.
- A borrowed book may be renewed by the same borrower if it is not requested by another user.
Fines and Penalties
- General Circulation Books: PHP 10.00 per book per day (learners); PHP 20.00 per book per day (faculty and staff).
- Reserve Books: PHP 2.00 per hour per day.
- Borrowers with overdue books or standing obligations will not be signed during the clearance period.
- Borrowing privileges of learners who incur overdue accounts will be reduced to 20% of the current allowable number.
- Library privileges shall be suspended for one month for learners who have been violating library policies on three (3) consecutive occasions within the given term.
- A lost book must be reported immediately to the library to avoid incurring overdue fines.
- A lost book must be paid according to the value determined by the Librarian, plus additional processing costs, within one (1) week of being reported lost.
- A lost book that is retrieved or recovered within one (1) week from the time it was paid for is subject to a 50% refund. After one (1) month, no refund will be given.
- Missing or damaged pages in any borrowed library material must be reported immediately to the library.
Student Life and Activities
Philippine Southfield School believes in the value of student activities as part of a holistic education. Students are exposed to a variety of activities designed to meet their interests and needs.
Co-Curricular and Extra-Curricular Activities
- Student Council-sponsored activities
- Club-sponsored activities
- Publications
- Seminar-Workshops
- In-Service Trainings (INSET)
- Academic and Non-Academic Contests
Policies and Procedures
- Student activity meetings must be held during the assigned hours for student activities.
- Activities must be submitted for approval to the School Principal at least two (2) days before such a meeting.
- Meetings or activities held on campus outside of regular activity periods must be approved by the School Principal.
- No social or outside of school activities are to be scheduled before the quarterly examinations.
- Before participating in off-campus events, students must secure an Outside Activity Waiver from the PSA, noted by the teacher/Club/Department Coordinator, PSA, Academic Coordinator, and approved by the School Principal.
Student Organizations
Glee Club (Singsation)
For students passionate about singing, playing instruments, and expressing themselves through music.
Insync
Dedicated to students who express their creativity through movement and rhythm. Performs various dance styles and represents the school in competitions.
Plogger
A club for advocates for sustainability and environmental care. Leads clean-up drives, tree planting activities, and recycling campaigns.
Ping
Serves as the official voice of the student body through journalism, creative writing, and editorial expression.
Firefox
Unites student-athletes and sports enthusiasts across various disciplines. Encourages physical fitness, healthy competition, teamwork, and sportsmanship.
GILAS Council
Represents the student body in school governance. Members are trained in leadership, public service, and civic responsibility.
Lantugi
The home of young orators, debaters, and critical thinkers. Hones students' skills in public speaking, logical reasoning, and argumentation.
Sci-Math Circle
Brings together students passionate about scientific discovery and mathematical exploration.
Snappr
Captures the heartbeat of Southfield life through lenses and frames. Handles photo and video documentation of school events.
PopDev
Focuses on personal growth, mental health, and wellness education.
Supreme Pupil Government (SPG)
The official governing body of grade school students. Represents the voice of young learners and promotes leadership, responsibility, and active citizenship.
PSS Drum and Lyre Corps
The official musical marching unit of Philippine Southfield School. Showcases school pride through rhythmic cadences and synchronized routines.
School Events and Celebrations
Philippine Southfield School organizes a variety of events and celebrations throughout the school year to enrich the learning experience and foster community spirit:
Pahugyaw (Welcome and Orientation)
Acquaintance Party
Nutrition Month
Buwan ng Wika
GILAS Meeting de Avance and Election
Reading Month
National Environmental Month
Entrepreneurs' Week
Physical Education Activity
Mat-Sci Week
Mock Job and Exit Interview
Arts Month Celebration
Aquatic Activity
Skills Olympics
World Teacher's Day Celebration
World Mental Health Month
Palakasan (Sports Festival)
Valentine's Day Celebration
School Rules and Regulations
Dress Code and Grooming
To foster discipline, modesty, and a sense of belonging, all students are required to observe the school\u2019s prescribed dress code and grooming standards.
- Students must always wear the complete and proper school uniform along with their official school ID, unless directed otherwise.
- Male students are prohibited from wearing earrings.
- Students are discouraged from wearing large or dangling earrings, and other accessories that may distract from the academic setting.
- Hairstyles must be clean, well-groomed, and appropriate to the school setting. Unnatural or bright colors are discouraged.
- Haircut inspection for male students is conducted every second Tuesday of the month. Failure to comply with the haircut regulation will be sanctioned accordingly.
Items Subject to Reprimand
- Short pants
- Slippers and sandals
- Sleeveless tops
- Colorful nail polish
- Wearing of excessive makeup
Items Subject to Confiscation
- Electronic gadgets (e.g., cellular phones, laptops, tablets, iPads, portable CDs or MP3 players, headphones, etc.)
- Pornographic magazines or pocketbooks
- Vapes or cigarettes
- Toys, bull caps, cards, and other harmful objects
Confiscated items can be claimed only by the student's parent or guardian after repeated violations. A permit to carry slip must be secured from the PSA Office if any electronic gadget is to be used for academic purposes.
Use of Electronic Gadgets
In line with promoting focused and effective learning, the use of mobile phones and electronic gadgets during school hours is regulated in accordance with DepEd Order No. 6, s. 2026. Mobile phones and other electronic devices must be turned off or set to silent mode during class hours, unless explicitly permitted by the teacher for instructional purposes. Unauthorized recording of classroom activities, students, or faculty is strictly prohibited. The school will not be held liable for the loss, theft, or damage of personal gadgets.
Campus Decorum
To promote a safe, respectful, and orderly learning environment, all students are expected to observe proper decorum while on campus.
Behavior in Common Areas
- Maintain courteous and respectful behavior in all shared spaces, such as hallways, restrooms, stairways, and open grounds.
- Avoid loitering in corridors during class hours unless given permission.
- Keep noise at a minimum, especially near classrooms and offices.
Cleanliness and Order
- Dispose of trash properly in the designated bins.
- Help maintain the cleanliness of classrooms, school grounds, and facilities.
- Graffiti, littering, and defacing school property are strictly prohibited.
Eating and Drinking
- Food and drinks may only be consumed in designated areas such as the canteen or lunch zones.
- Eating and drinking in classrooms, libraries, laboratories, and computer rooms is discouraged unless permitted by a teacher.
Proper Conduct During Assemblies and Ceremonies
- Show respect during flag ceremonies, school programs, and formal events by standing properly, observing silence, and listening attentively.
- Use respectful gestures, body language, and verbal language at all times.
Respect for Facilities and Equipment
- Handle school property, furniture, books, computers, and other equipment with care.
- Any damage must be reported immediately and may require compensation or disciplinary action.
Prohibited Activities
- Running, horseplay, or any physically aggressive behavior that could lead to accidents or injuries is not allowed.
- Gambling, playing cards (unless for academic purposes), and unauthorized selling or solicitation are strictly forbidden.
Language Policy
- All students are encouraged to speak English or Filipino within the school premises and to become fluent in both.
Supervised Lunch Policy
In support of our commitment to student welfare, discipline, and holistic development, all Grade School and Junior High School learners are required to remain within the school campus during the lunch period. The Supervised Lunch Program is compulsory, and all students are expected to bring their own lunch daily.
Leaving the campus during lunch is strictly prohibited. However, exceptions may be made for: (a) urgent medical or health-related concerns; (b) family emergencies; or (c) other serious matters deemed valid by the school administration. A formal written request from the parent or guardian must be submitted, signed, and addressed to the Prefect of Discipline's Office. Once reviewed and approved, a Campus Leave Slip will be issued. Approved requests are valid for one (1) week only.
Academic Integrity
Students are expected to uphold the highest standards of honesty, integrity, and responsibility in all academic work. Academic success must be achieved through genuine effort and ethical practices.
Prohibited Acts
Cheating
- Copying from another student during exams or assessments;
- Using unauthorized materials, notes, or electronic devices;
- Impersonating another student or allowing oneself to be impersonated;
- Providing or receiving answers or assistance during individual tasks; or
- Submitting work that is not one's own.
Plagiarism
Presenting another person's ideas, words, or work as one's own without proper citation. This includes copying from books, articles, websites, AI tools, or peers without proper acknowledgment.
Consequences
- A failing grade for the task or subject
- Parental or guardian notification
- Suspension or other disciplinary measures
- In severe or repeated cases, expulsion from the school
Discipline and Conduct Management
Disciplinary sanctions are imposed on violators of school rules and regulations with the purpose of:
- Encouraging responsible behavior and helping students understand the importance of self-discipline and accountability.
- Maintaining a safe and respectful school environment where all students and staff can learn and work.
- Providing fair and consistent consequences through clear, transparent procedures for addressing rule violations.
The Disciplinary Board
The Disciplinary Board is composed of the Guidance Counselor, Class Adviser, Principal, and the Prefect of Student Affairs. They are convened by the Principal to assist and advise the student regarding the nature of the offense, the accuracy and proper substantiation of the charge, the seriousness and gravity of the offense, the observance of due process, and other circumstances pertinent to the case.
Due Process for Disciplinary Cases
For Cases Meriting Suspension
- The PSA calls the attention of the student regarding the disciplinary infraction and reports the offense to the Principal.
- The PSA conducts a formal investigation into the case. The class adviser, Guidance Counselor, and Principal will be invited for cases of major infraction. Parents or guardians are then notified and invited to the school.
- The Disciplinary Board takes appropriate action and applies the corresponding disciplinary sanction.
- Parents or guardians are duly notified about the decision for them to signify and conform to the final decision.
For Cases Meriting Expulsion
- Faculty or staff members inform students of the offense and report the infraction to the Principal, stating the nature and circumstances of the offense and providing any relevant evidence.
- The Disciplinary Board conducts a formal investigation into the case. Parents or guardians are notified and invited.
- The Disciplinary Board takes appropriate action and applies the corresponding disciplinary sanction.
- Parents or guardians are duly notified about the decision for them to signify and conform to the final decision.
Sanctions and Violations
The purpose of discipline is to create and preserve conditions essential to the orderly progress of the school.
Warning
The school gives proper and timely warning to student violators.
Suspension
The school may suspend an erring student during the school year to a maximum period not exceeding 20 days of the prescribed school days.
Expulsion
The most serious disciplinary action that the school can take against a student and must only be used if other disciplinary consequences are demonstrably inadequate to deal with the student's behavior.
Major Offenses
The following are considered major offenses that may result in serious disciplinary action, including withholding of the Certificate of Good Moral Character (CGMC):
Acts of Violence or Physical Harm
- Fighting or physically hurting others;
- Threatening behavior toward students, staff, or faculty;
- Assault or battery within school premises.
Bullying and Harassment
- Verbal, physical, social, or cyberbullying;
- Repeated taunting, intimidation, or humiliation of peers.
Substance-Related Violations
- Possession, use, or distribution of illegal drugs, alcohol, or tobacco within or near the school premises.
Dishonesty or Fraud
- Cheating in exams or academic requirements;
- Forging signatures or tampering with school documents;
- Falsifying clearance forms or certificates.
Theft or Vandalism
- Stealing money, school property, or personal belongings of others;
- Deliberate destruction of school facilities, equipment, or materials.
Immorality or Scandalous Conduct
- Engaging in immoral behavior that brings dishonor to the school;
- Uploading or sharing inappropriate content on social media.
Defiance or Disrespect to School Authority
- Gross insubordination or refusal to follow directives of teachers and school staff;
- Disruptive behavior during official school functions or classes.
Repeated Violations of Minor Offenses
- Accumulation of multiple violations despite repeated warnings and disciplinary interventions.
Certificate of Good Moral Character
The Certificate of Good Moral Character (CGMC) is an official document issued by the school attesting to a student's general behavior, discipline, and observance of school values throughout their stay. It may only be released to students who have: (a) cleared all academic and financial obligations; (b) settled any pending disciplinary cases; and (c) maintained acceptable standards of behavior throughout their enrollment.
Destruction of School Property
In accordance with the doctrine of in loco parentis, the school assumes the responsibilities of a parent while the student is under its supervision. In cases where school property is damaged as a result of a conflict between students, even if the damage was not intentional, all parties who contributed to the incident may be held jointly responsible. Restitution (payment or repair) of the damaged property is mandatory.
Parent Non-Interference and Responsible Conduct Policy
- Non-Interference During Official Investigations: When a complaint, disciplinary matter, or any school-related incident is under official investigation, parents and guardians are strictly prohibited from interfering in the conduct of such proceedings.
- Confidentiality of Proceedings: Parents and guardians are required to respect and maintain the confidentiality of all matters under investigation. The disclosure of confidential information is strictly prohibited without prior written authorization from the school.
- Prohibition Against Public Commentary and Social Media Posts: Parents and guardians shall not publish, disseminate, or post statements, opinions, allegations, photos, videos, or any content relating to the ongoing case or investigation through social media platforms, messaging applications, blogs, or public forums.
- Respectful Conduct and Cooperation: Parents and guardians shall uphold respectful, professional, and non-hostile behavior in all interactions with school personnel, students, and other stakeholders throughout the duration of the investigation.
National and School Symbols
Lupang Hinirang (National Anthem)
Panatang Makabayan (Patriotic Oath)
Southfield Hymn
Refrain
Final Refrain
Child Protection Policy
Philippine Southfield School declares that the protection of children is a fundamental responsibility of the institution. The school strictly prohibits all forms of child abuse, violence, exploitation, bullying, and any behavior that may cause harm to learners. All members of the school community, including personnel, students, and stakeholders, are required to comply with established child protection standards and are mandated to report any suspected or disclosed incidents. All cases shall be acted upon immediately through proper procedures to ensure the safety of the child, with due process observed and confidentiality maintained at all times, guided by Republic Act No. 7610 and DepEd Order No. 40, s. 2012 (Child Protection Policy).
Guiding Principles
- Best Interest of the Child: Decisions prioritize learner safety, wellbeing, and development.
- Zero Tolerance for Abuse and Exploitation: Any form of child abuse or exploitation is prohibited.
- Respect, Inclusion, and Non-Discrimination: All learners are protected regardless of sex, gender, disability, religion, ethnicity, or status.
- Confidentiality and Due Process: Privacy is protected while ensuring fair and timely actions.
- Accountability: All adults within the school premises share responsibility to prevent and respond to harm.
Child Protection Committee
In accordance with DepEd Order No. 40, s. 2012, the Child Protection Committee is composed of:
- School Head / Administrator – Chairperson
- Guidance Counselor / Teacher – Vice Chairperson
- Representative of the Teachers as designated by the Faculty Club
- Representative of the Parents as designated by the Parents-Teachers Association
- Representative of students (except in Kindergarten) as designated by the Supreme Student Council
- Representative from the Community as designated by the Punong Barangay (optional for private schools)
Forms of Child Abuse
Physical Abuse
Includes acts ranging from those which do not leave a physical mark on the child to physical acts which can cause permanent disfigurement or death. It can include hitting, punching, shaking, throwing, poisoning, biting, burning or scalding, drowning, or suffocating.
Signs include:
- Bruises, burns, sprains, fractures, bites, and cuts
- Improbable explanations for injuries
- Injuries to the body that occur in areas not normally exposed to falls or rough games
- Refusal to talk about injuries
- Avoidance of physical contact
- Fear of returning home or of parents being contacted
Emotional Abuse
Defined as the persistent emotional ill treatment of a child that has serious and negative consequences for the child's emotional development.
Signs include:
- Physical, mental, and emotional development is delayed
- Highly anxious
- Showing delayed speech or sudden speech disorder
- Low self-esteem
- Acting in extremes of passivity or aggression
- Sudden underachievement or lack of concentration
- Attention-seeking behavior
- Persistent tiredness
Sexual Abuse
Defined as forcing or enticing a child to engage in sexual activities, regardless of whether the child is aware of what is going on.
Signs include:
- Inflammation or pain in the genital area
- Penile or vaginal discharge
- Aversion to certain people or places
- Aggressiveness
- Regressive behaviors, bedwetting, or fear of strangers
- Displaying fear or distrust of a specific adult
- Refusal to return to school or normal social activities
Neglect
Defined as the repeated failure to meet a child's basic physical or physiological needs, which is likely to have a serious impact on the child's health or development.
Signs include:
- Unattended medical needs
- Inadequate supervision
- Ongoing hunger
- Inappropriate attire
- Bad hygiene
- Inadequate dietary intake
- Tiredness or apathy
- Extensive loneliness
- Inability to grow
- Frequent tardiness or absence from school
- Lack of self-esteem
Documentation and Confidentiality
- All records related to child protection cases shall be handled with strict confidentiality.
- The Prefect of Discipline shall oversee proper incident documentation.
- The Guidance Office shall maintain case records and counseling notes.
- All official documents shall be securely kept in the Office of the School Head.
- Parents and guardians shall be provided with the Child Protection Handbook annually and must agree to its provisions, including data privacy policies, during enrollment.
Questions about a specific policy?
Our registrar office is happy to walk you through any part of this handbook.